DESIGN AND IMPLEMENTATION OF A COMPUTERISED SALES RECORD SYSTEM

ABSTRACT
Computerized sales Record System is the process of collecting, inputting, storing, classifying, summarizing and interpreting data. Record keeping has two sides, viz: financial record keeping and managerial record keeping. In this study we have been able to design a computerized sales record system that will be universally acceptable by managers of any business, in fact the entire business populace. The system has been designed in such a way that even if users are not computer literate he or she can still manipulate his way by using the system effectively. The system has been able to keep an accurate account of everyday transaction in a business firm. Companies through this system will be able to determine their production level with ease and keep it in check. The system has achieved the feat of computing sales accounts very quickly and with little manpower. The researcher was motivated to work on this topic because, the researcher wanted to reduce the problem of inaccurate record keeping in sales and recording. The automated record keeping is implemented using Microsoft visual basic 6.0, Microsoft access database. {MDB} Finally, from the objectives of the study out lined, one should not doubt the fact that the system will stand the test of time. The system has been able to achieve at least 99% result when print out its output.

Background of Study
According to Rubin, (2007), record Keeping is the process of collecting, inputting, storing, classifying, summarizing and interpreting data.
Record keeping has two sides,viz: – financial record keeping and managerial record keeping. The basic purpose of financial record is to assist decision makers in evaluating the financial strength, profitability and future prospects of a business. Managerial record keeping in contrast is tailored to the needs of a particular company. It helps the executives to measure success in carrying out their plans, to identify problems requiring executive attention and to attain company objectives. The purpose of record keeping is to produce financial statement and accurate record about a business entity. Therefore, in this study, we narrowed down to the record keeping system as been practiced by a business center in Awka. Nearly all the tasks manually performed by man some years back can now be done in matter of seconds with computer technology. Since the invention of the “wonder machine”, there has been a change from the manual way of carrying out certain tasks to a faster and more reliable computerized method. Justifiably, if a supermarkethas the problems of keeping adequate record of financial transactions, workers file and managerial documents accrued by the purpose of planning, accuracy, timely data processing and security. They do this in manual means with its associated problems ofinsecurity, high cost of operation and long period of time used for processing data. The design and development of computerized record keeping system in the supermarket will no doubt bring about immeasurable relief from the problems associated with manual system of record keeping. Therefore, the study is aimed at producing an efficient computer software package that can handle the record keeping system of the supermarket. Rubin, (2007).