DESIGN AND IMPLEMENTATION OF AN ONLINE MOTOR VEHICLE LICENSING SYSTEM

ABSTRACT
Motor vehicle administration is a composite process and revolves around the management and the control of motor licensing. My motivation for choice of topic is because motor vehicle licensing system is a phenomenon that is still estranged to the Nigerian terrains. Though many western countries e.g. united States of America and some Asian countries have implemented online licensing in one form or the other; it is yet to gain popularity in this part of the world. The purpose of this work is to see ways of integrating our vehicle licensing to the internet for speed, efficiency, reliability and customer satisfaction. The study adopted structured systems analysis and design methodology (SSADM) that is a set of standards for systems analysis and application design. It uses a formal methodical approach to the analysis and design of information systems. This work was designed to aid the framework for a client server distributed database system for licensing and registration of automobiles in Nigeria online for the federal road safety commission. The project integrated the three government agencies empowered by law for vehicle licensing and registration. The system was implemented using PHP scripting language, HTML, MySQL Server and Macromedia Dreamweaver which resulted to the execution of the online motor vehicle licensing system for the Federal Road Safety Commission.

Background of study
Traffic laws and regulations in Nigeria were inherited from colonial administration. The first Edition is the 1920 Road Traffic Ordinance of Lagos Colony and Southern Protectorate of Nigeria which was applied to the operations of all motor vehicles until the country was demarcated into regions (Northern, Western and Eastern). Thereafter, each region was empowered to promulgate its traffic regulations.
Before 1939, vehicle inspection was carried out by the Directorate of works, while Motor Licensing was supervised by the Motor Licensing office under finance. As a result of critical issue with the colonial regiment of England during the world war, the Inspector General of Police was mandated to undertake the responsibility of vehicle inspection as well as motor licensing until the 1958 constitution of Nigeria which conferred powers on regional (state) government to create their own traffic laws.

On 1st January 1949, the road Traffic Act was promulgated which is available to the Road Traffic Act chapter 548 Laws of the Federation of Nigeria (1990). It is this Act (1949) that gave birth to Vehicle Inspection Office. Vehicle registration is the process of adding a vehicle to the motor vehicle register and issuing it with registration plates. Vehicle licensing is the payment of a fee for the use of motor vehicle on public roads. When the fee is paid, you receive a label indicating the expiry date of the license. This label must be displayed on the vehicle.

In Nigeria, there are three arms of government agencies that are responsible for automobile licensing, registration and control. They are Federal Road Safety Commission (FRSC), the state Vehicle Inspection Officer (VIO) and the state Board of Internal Revenue (BIR). The usual practice is for an owner to visit these three arms for the necessary payment, data collection and issuance of necessary documents and materials such as plate numbers. The state board of internal revenue collects fees for new automobile licenses and registration from owners through a designated bank. They may request for more documents such as custom papers, purchase receipt, or a change of owner certificate on automobile.

Every automobile within the nation must be registered under a state and a local government before a license plate is issued. Nigerian automobile registration plates often have the state written at the top and have a group of three letters at the right hand side, indicating the district of registration followed by their main town to aid in tracing and identifying location. License plates help the law enforcement, motor vehicle authorities and others to identify a vehicle while simultaneously indicating that the registrant has paid the proper registration fee and taxes on the automobile. License plates also offer information such as the weight class, the country, state and local government in which the vehicle is registered, (private or commercial) using restrictions such as the age and engine capacity. In addition, some license plates show whether the owner of the vehicle is a member of special organization or group such as the police force, custom and the federal road safety commission. Moreover proof of ownership certificates are issued to owners of automobiles on payment of certain fee by the board.
Apart from other advantages, this will now replace the manual process of registering vehicle, issuing during licensing, renewing expired licenses, as well as changing of ownership of the vehicle. Since the computerized mode of operation is flexible and, accurate record keeping assured, it will give the management of the motor licensing authority enough time for planning and decision making rather than being immersed in the detail of routing function (manual work).

This is necessary since the control of any establishment alternatively lies in the hands of the management. The computerized operations of the licensing authority will also ensure a very fast retrieval of necessary information about the vehicle to the police in case of urgent need like in the case of road accident.
In this research work, interaction will be created on the computerization and implementation of motor vehicle licensing authority at the three level organization; vehicle inspection officer, (VIO), Federal Road Safety Commission (FRSC) and the Board of Internal revenue, which are required to monitor the processes that are involved starting from the exact date the vehicle is registered, licensed, renewed, etc.

In the early 80s, the vehicle licensing system then was that each vehicle was licensed based on the local government issuing the licenses. For instance, a vehicle licensed from Abagana could bear (ANA 38 ANO) as plate number. Later with the formation of the Federal Road Safety Commission (FRSC) in February 18, 1988, many procedures were changed, the plate number format, and their various slogans. It was made constitutional under the motor vehicle administration as a Residual issue under the 1999 Nigerian constitution that a person seeking for vehicle licensing must first possess the National driving license.
Motor vehicle administration is a composite process that revolves around the management and the control of motor licensing including driving and other related licenses which include the following matters:
1. Issuance and renewal of:
A. Motor vehicle licenses
B. Local driving license
C. Learners permit
D. Certificate of Roadworthiness of all licenses issued
2. Registration of vehicle
3. Preparing and keeping of statutory registers of all licenses issued.
4. Collection of fees emanating from its operation and payment of same into the appropriate subhead of the state government’s account.

Motor vehicle licensing system on the other hand is a phenomenon that is still estranged to the Nigerian terrains. Though many western countries e.g. United States of America and some Asian countries have implemented online licensing in one form or the other; it is yet to gain popularity in this part of the world. The obvious merit of online motor vehicle licensing system prompted this research project to see ways of integrating our vehicle licensing to the internet for speed, efficiency, reliability and customer satisfaction.
In a highly populated country such as Nigeria, where a number of car owners increase yearly, the manual type of registration of vehicle is a slow process and sometimes a very difficult task. The vehicle licensing authority/system attends to thousands of cars per year; thereby keeping records of license and their registrations manually was a tedious work. It resulted in files containing records of application being misplaced, damaged or misfiled due to the manual method of writing these records. Also, keeping records of applicants in books affects the life span of the record materials. The continuous use and re-use of these booklets everyday might lead to wear and tear which eventually led to loss of important information.